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Circulation

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Requests

Requests

Online requests

Key information about the Main Library's collections can be found in the library catalogue.

Most books available at WUT Main Library can be requested online by logging into your library account. For copies where this option is available, the ‘Request’ button will be visible after selecting location.

The ‘Request’ option is also active for books currently on loan to other users. In this case, when requesting a borrowed copy, you join the queue (this also applies to books in the Open Stacks location).

The ‘Request’ button is not visible to users who have reached their borrowing limit (check out: User authorisation levels) or whose library account has been blocked.

Pickup time

The requested book is ready for pickup when the message ‘On Hold Shelf until [pick-up date]’ appears in the ‘Requests’ tab of the user's library account. The requested material can be picked up within 4 working days from the date of its completion, or within 12 days in the case of extramural and postgraduate students.

Pickup location

To pick up your requested book, please go to the location indicated in the library catalogue as the pickup location. It is also visible in your library account in the “Requests” tab.

Loans

Loans

Persons with an active library account may borrow items from WUT libraries. Read more: User authorisation levels. Detailed provisions concerning user groups eligible to borrow items from WUT libraries and their authorisation are set out in the Regulations.

Loan period

The loan period for books is specified for each copy in the library catalogue after selecting the location, visible as ‘Available (…) for [specified period]’. After borrowing a book, the due date will appear in your library account under the ‘Loans’ tab. In justified cases, the library may request that the book be returned before the due date.

Borrowing limits

The status of individual user groups, borrowing limits and the maximum single validity period of a library account are listed in the table on the User authorisation levels page.

The borrowing limit applies to all loans on the user's library account, regardless of their location (Main Library, branches, and faculty and institute libraries). Other WUT libraries (faculty and institute libraries) may apply additional restrictions on loans from their collections.

BiblioWawa inter-university library loans

The Main Library of Warsaw University of Technology participates in BiblioWawa Warsaw Reciprocal Borrowing Programme, under which registered users from WUT can borrow library materials from affiliated libraries. Register at Student Lending Room (Main Building, ground floor, room 71). More information about BiblioWawa

  • The loan period depends on the regulations of the participating libraries
  • Borrowing limit: 3 books at a time per user in each participating library

Loan renewal

Loan renewal

The loan period for each book can be extended three times. You can extend the loan period yourself - after logging into your library account - or with the help of a librarian.

The loan period for a given book may be extended each time for the same period as the original loan period (for example, a book borrowed for a month can be extended for another month). It is best to renew a few days before the due date (the new loan period is counted from the date of renewal, not from the original due date).

Renewal won’t be possible in the following cases:

  • the book has been reserved by another user
  • your library account has been blocked (check out: library account)
  • you have reached the maximum number of renewals

Returning books

Returning books

Borrowed books must be returned to the locations from which they were borrowed.

Overdue books

If a borrowed book is not returned by the due date, the library account will be automatically blocked and a fee will be charged (PLN 0.3 per day). For more information about account blocking, check out: library account.
See also: Regulations and fees

Loss or damage of a book

If a borrowed book is lost or damaged, the user is required to provide the library with an identical copy. If it is not possible to purchase an identical copy, the librarian will indicate another book of similar value to the damaged/lost book.

On-site use only

On-site use only

Resources of the Main Library are available to all interested parties, including those without a library account, but in this case only on site. In the library catalogue, collections that cannot be borrowed can be identified by their status: ‘in the reading room’, ‘in the reading room (upon request)’, ‘in the reading room (consent required)’. These include books in the Open Stacks section, marked with a red label on the spine, as well as:

Diploma, doctoral and habilitation theses

BSc, BA, and MSc theses that are not classified, were defended after 1 July 2021, and for which the author has granted the Warsaw University of Technology a licence to make them available in a closed library system, are available in electronic form on terminals in: Open Stacks (2nd floor, room 242a); South Campus Library (room 206); Main Library Branch in Płock (room 32); faculty libraries (Architecture, Automotive and Construction Machinery Engineering, Chemical and Process Engineering, Civil Engineering, Electronic and Information Technology, Environmental Engineering, Mechatronics, Physics, Power and Aeronautical Engineering, Transport).

Other theses are stored at the faculties (Faculty and Institute Libraries or dean's offices). To determine whether these theses are available for inspection, please contact the relevant unit.

Doctoral theses (paper versions) defended at WUT are available in Open Stacks, 3rd floor. They can only be used on site, after placing an order with the librarian. Doctoral theses are made available under special conditions and may not be copied.

Doctoral theses from some faculties, including Architecture, Civil Engineering, Mechanics and Petrochemistry in Płock, are only available on site in faculty libraries.

Doctoral theses from 1990 onwards, included in WUT Base of Knowledge, are available in electronic form on terminals in: Open Stacks (2nd floor, room 242a); South Campus Library (room 206); Main Library Branch in Płock (room 32); faculty libraries (Architecture, Automotive and Construction Machinery Engineering, Chemical and Process Engineering, Civil Engineering, Electronic and Information Technology, Environmental Engineering, Mechatronics, Physics, Power and Aeronautical Engineering, Transport). The chronological scope of doctoral theses available in WUT Base of Knowledge will be gradually expanded.

The collection of doctoral theses, both in print and digital form, is not entirely complete, as not all copies are submitted to WUT Base of Knowledge. If you cannot find the doctoral thesis you are looking for, we recommend checking the faculty library. Habilitation theses that have been published in the form of a scientific journal are available in Open Stacks, 2nd floor. If they have been published in the form of a monograph (book), they are available under general rules (check the status and location of the copy in the library catalogue).

Check out: WUT Base of Knowledge

Journals

At least the last three volumes of each journal available on site are accessible in the Open Stacks section on the 2nd floor. Journal titles are arranged on shelves according to subject areas (check out: List of Divisions).

Older volumes of journals must be ordered electronically or from a librarian; they are brought from the stores for on-site viewing (delivery takes from 30 minutes to 4 working days, depending on the location).

Most current foreign journal titles are available only in electronic form. They can be accessed from any computer after logging into your library account.

Standards

On-site access – in the WUT Main Library reading rooms

Note: some standards issued after 2013 can be found in the Primo catalogue.

Types of standards available in WUT libraries

  • all Polish Standards (PN), including those harmonised with ISO, EN and IEC
  • selected foreign standards, e.g. ASTM
  • selected Industry Standards (BN)

Terms of use

  • copying the entirety of Polish Standards and Standardisation Documents is prohibited
  • reproduction of excerpts is only possible:
    • up to 5% of the volume – without the consent of the Polish Committee for Standardisation (PKN)
    • up to 30% of the volume (e.g. tables, drawings) – with the consent of PKN
  • educational and scientific institutions may use fragments for teaching and research purposes (Articles 27–35 of the Copyright Act)
  • for more information please consult: https://www.pkn.pl/en/na-skroty/faq

Online access from anywhere

The library also offers access to electronic databases containing standards and standardisation materials:

  • PKN standards search engine – catalogue of the Polish Committee for Standardisation (search by number, status, description); no access to full versions of standards
  • IEEE/IEE Electronic Library (IEEE Xplore) – IEEE standards and publications in the fields of engineering, electronics, telecommunications, energy, robotics and transport; access to the full versions of standards

Special collections

Special Collections consist of: old prints (documents published before 1800), Polish books published before 1945, foreign publications prior to 1900, Polish periodicals published before 1950, cartographic and photographic collections. The collections are available for viewing only on site in the Special Collections Reading Room (Main Building, ground floor, room 70).

For particularly valuable items, the consent of the Head of the Special Collections Department is required.

As part of the project tasks of the ministerial programmes DUN (science dissemination activities) and SON (social responsibility of science), over 1,250 typescripts from the 1930s to the 1990s and approximately 7,000 slides and photographs relating to architecture, urban planning, spatial planning and environmental protection have been digitised. Part of the iconographic collections and typescripts, belonging to the public domain, is available online in WUT Digital Library, and documents protected by copyright can be viewed on a terminal in Open Stacks (2nd floor, room 242a).

Before ordering a title included in Special Collections, please check the availability of its digital copy in WUT Digital Library.

Online resources

Online resources

Access to e-resources subscribed to by Warsaw University of Technology is available to students and employees of the University and other users with E authorisation level, in accordance with the Regulations, and is possible after logging in with an @pw.edu.pl account. Open resources are available to all users without the need to log in. Detailed rules for using e-resources are presented on the Database List page.

Library account

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Library users

Library users

Main Library of Warsaw University of Technology is open to all users.

Students and employees of WUT – academic teachers whose details and e-mail addresses are stored in the USOSweb system – are automatically assigned a library account. Other persons associated with WUT may set up a library account at any of the WUT libraries.

Persons from outside Warsaw University of Technology may use the printed and open access electronic collections on site. To do so, they should register with the library and obtain a card valid for one year. It is necessary to present a document with a photograph.

Guidelines regarding access rights to WUT libraries for specific groups of users are set out in the Regulations. Information on status, borrowing limits and library account validity can be found in Table 1 – authorization levels.

Library card

Library card

WUT students and doctoral students should use their Electronic Student Cards as library cards.

WUT employees may use their Electronic Staff Cards as library cards.

Other groups of users eligible for registration receive a library card issued by the library.

Library cards may not be lent or transferred to other persons.

Logging in

Logging in

Two-factor authentication is required for WUT students and employees, as well as retired WUT employees:

For other users (who only have access to printed collections):

Login and password – received while setting up the library account. You should change your password at the first log-in.

If you lose your password:

My account

My account

All activities related to library materials (requests, loans, returns; see: Circulation)

After logging into your library account, you can check:

  • your contact details
  • the expiry date of your account
  • the collection date of requested books
  • the return date of borrowed books and extend the loan period
  • your borrowing history (list of borrowed books)
  • the amount of fees charged and make payments
  • requests from the Interlibrary Loans

Account blocking

Account blocking

Your library account will be blocked in the following cases:

  • overdue books
  • late return fees exceeding PLN 5
  • expiry of account validity
  • removal from the student register
  • removal from the student register

Account blocking prevents you from requesting and borrowing books, extending their return date, and using e-resources.

To unblock your account, you must return the overdue materials and pay the fee (if it exceeds 5 PLN). Fees not exceeding 5 PLN may be paid at a later date.

Please note: The block applies to all locations (libraries) in the system simultaneously.

Failure to receive an e-mail reminder does not constitute grounds for cancelling the fee for late return of a book. In accordance with the Regulations each user is required to monitor their loans in their account.

Clearance slip

Clearance slip

For students of the following faculties:

  • For students of the following faculties:
    • Administration and Social Sciences;
    • Architecture
    • Chemical and Process Engineering
    • Chemistry
    • Civil Engineering
    • Electrical Engineering
    • Environmental Engineering
    • Geodesy and Cartography
    • Management
    • Materials Science and Engineering
    • Mechatronics;
    • Power and Aeronautical Engineering
    • Transport
    an electronic clearance slip will be completed in the USOS system – after the clearance slip has been activated by the dean's offices of the above-mentioned faculties.
  • Users who need a paper form of clearance slip to be signed, can obtain the signature at the required WUT libraries after settling their library account, i.e. returning books, interlibrary request slips, and paying fees (if applicable).

NOTE: Signing the clearance slip will close your library account.



WUT Libraries

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WUT Library System

The WUT Library System (WUT LS) consists of Main Library, branch libraries, students’ halls of residence libraries and specialist libraries. Specialist libraries are located in faculties, institutes, chairs and other WUT units. The WUT LS libraries are interrelated and cooperate in supporting the research system and the process of studying. They constantly strive for closer cooperation in order to increase efficiency of services for library users.

Specialist libraries characteristics

User groups

Specialist libraries (faculty, institute and chairs) provide library and information services first of all to researchers, doctoral students and students of the unit the +library belongs to, then to users from other WUT units and to readers from outside the University.
Faculty libraries meet expectations and needs of students mainly. Institute and chair libraries support first of all research and teaching activities of academic staff and doctoral students of their parent units.

Activities

The specialist libraries primary task of is to select relevant literature and to provide proper and equitable access to the library collections. Therefore, the library materials are collected in accordance with the area of study and the scope of research activities carried out at each faculty, institute or chair.

Services

The scope of library services offered by the WUT specialist libraries is defined by obligatory REGULATIONS for Access to the Collections and Provision of Information Services of the WUT Library System. However, individual specialist libraries may define some rules for accessing the collections differently, according to their specific operating conditions.

Most specialist libraries provide basic library services:

  • sharing collections (printed and electronic) – on site and borowing
  • providing information
  • training

The scope of library services, rules and procedures for their provision, and groups of users of particular services are, in most cases, defined by specialist libraries. For further information, refer to the individual libraries (see: Faculty and Institute Libraries).

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