Main Library of Warsaw University of Technology - Open Access - funding

Elsevier

Elsevier open access publishing programme under the national licence

The programme was closed after the pool of 1013 articles was used up for 2024. The programme is scheduled to resume in Q1 2025 after a new Elsevier national licence agreement is signed. The programme will include articles submitted to journals already in 2025. The list of journals covered by the programme will most likely remain the same as in 2024.

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. In the publication process it is recommended to provide an e-mail address with the domain of the institution (@pw.edu.pl).
• According to the agreement, the corresponding author is the only author who manages the publication process of the article from submission to acceptance and corresponds with Elsevier on this matter.

The Elsevier 2022-2024 National Licence Agreement covers the publication of articles that are exempt from the Article Processing Charge (APC). The annual pool for this programme is currently 1013 articles.

• The programme is available for articles submitted to journals in 2024 and can only be used after the article has been accepted for publication if the programme pool has not been exhausted (the information about the possible discount that authors see when submitting a manuscript to a journal is only an indication that the publication meets the basic criteria of the programme).

The 2024 programme includes 1102 hybrid journals (updated 08.08.2024) from 7 Science Direct subject collections in line with the national licence restriction introduced in December 2022: Biochemistry, Genetics and Molecular Biology, Computer Science, Engineering, Health Sciences, Immunology and Microbiology, Mathematics and Physics and Astronomy; and from the Lancet group.

The programme excludes gold open access journals and some journals co-published by Elsevier, where open access publications are funded under special rules and cannot be implemented under the national programme. The programmes cover the following article types: Case Reports, Data, Full Length Articles, Micro Articles, Software, Reviews, Replication Study, Short Communications, Short Surveys, Videos, Practice Guidelines and Protocols.

The only fee covered by the programme is the Article Processing Charge (APC). Authors publishing in Programme A are exempt from the APC charge, which is presented by Elsevier on the Rights and Access form as a 100% discount.

Charges for additional services that may be requested by the author (prints, printed colour drawings, etc.) are billed separately, at the author's expense and without discount. The author receives a separate invoice for these services

Regarding the verification process for articles submitted to the programme, we inform you that:

• article information is sent by Elsevier to the local administrator at WUT (email for contact: This email address is being protected from spambots. You need JavaScript enabled to view it.), who, using the EOAP account, verifies that the author is affiliated with the institution and has indicated this affiliation on the title page of the article. In case of doubt, the local administrator contacts the author.
• If there are problems with the invoice issued for the data entered by the author, the author can report this to Elsevier at This email address is being protected from spambots. You need JavaScript enabled to view it..

Springer

Springer open access publishing programme under the national licence

The Springer OA program has been closed due to the exhaustion of the pool of available articles in 2024. Resumption of the Springer program will be possible in the 1st quarter of 2025 after the Ministry of Science and Higher Education grants funding for 2025 and after signing a new contract with the publisher. (updated 06.12.2024)

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. In the publication process it is recommended to provide an e-mail address with the domain of the institution (@pw.edu.pl).

The Springer Open Choice programme includes:

• Springer hybrid journals. The list includes 1983 titles from the Springer core collection as well as 20 journals. The programme does not include the open access journals: BioMed Central and SpringerOpen.
• OriginalPaper, ReviewPaper, BriefCommunication, ContinuingEducation and other articles of a similar type. EditorialNotes, News, Letters are not included in the programme.

The programme allows open access articles to be published under a CC BY licence in Springer hybrid journals.

The costs of publishing articles under the programme are covered by Springer's national licence fee from Ministry of Education and Science funds.

In 2023, an unused portion (496 articles) of the 2022 pool and later a new pool of 1350 articles was available until 26 April.

How to take part in the Programme?

Presentation of the Open Access Systems Solution form for authors.

The procedure for deciding on open access publishing begins after the article has been positively reviewed. The corresponding author receives an email which contains a link to complete the publication process. The link leads to a page where one has to click 'Request login email' (see presentation, page 3), after which the author will receive a second email with a link to the Open Access Systems Solution form. In the form, the correspondent author must indicate his or her affiliation (see presentation, page 5) in a list that includes institutions covered by open access publishing agreements with Springer. The selected affiliation must be one of the author's affiliations given in the article. English names of Polish institutions appear in the list in the form, but the selection from this list serves only to confirm the author's affiliation, while the name of the institution in any language version may appear in the article. If, at the time of filling in the form, the pool of articles in the programme for a given year is not yet exhausted and the system recognises the selected institution as belonging to the programme, the form will display the information 'Open access at no cost to you' (see presentation, page 6), which refers to a national agreement covering all Polish academic institutions enrolled in the Springer licence. After clicking on 'Yes, submit for approval', the article information will be sent to the local administrator at the institution for affiliation verification. The author will be notified by email of the result of the verification (see presentation, page 9). Acceptance of publication in the OA programme means that the cost of publication will be covered by the national licence fee paid to Springer by ICM and funded by the Ministry of Education and Science.

After the corresponding author has completed the Open Access Systems Solution form, the information on the article together with the data provided by the author will be sent within 2 days to the local administrator at WUT (email for contact: This email address is being protected from spambots. You need JavaScript enabled to view it.), who, using the Article Approval Service (AAS) account, will verify if the author is affiliated with the institution and has indicated this affiliation on the title page of the article. If in doubt, the local administrator will contact the author.

The procedure described above is used by Springer to handle most hybrid journals, with the exception of some journals that have been marked as non-standard in the list of journals in column J. For these journals, the correspondence author will receive special handling instructions from the editors. Also in this case, the information on the article will be sent to the local administrator at the institution for affiliation verification.

Information about the programme is also available on the ICM - Virtual Library of Science website.

ACM

Open Publishing Programme under the ACM (Association for Computing Machinery) Consortium Licence

Authors eligible for the programme:

• Corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process

The programme includes:

• ACM journals, magazines and conference materials

The programme allows for open access publication at no charge: an unlimited number of articles in the Open Access mode for WUT employees.

ACS

An open access publishing programme under ACS 2023-2025 consortium licence

The programme was closed after the pool of 398 articles for 2024 was used up. The programme will resume on 1 January 2025 with a new pool.

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.

The programme covers:

• 86 journals published by ACS (all titles in the list of journals available in 2024 are covered by the open access publishing programme), including 70 hybrid journals and 16 open access journals
• all article types except: Additions and Corrections, Expressions of Concern, Retraction, In This Issue, Introducing our Authors.

The programme allows open access publishing at no charge:

• under a CC-BY licence
• of 398 articles nationally. The pool is not divided by institution and articles are included in the programme in order of acceptance for publication

Note: the 'Manuscript Acceptance Date' sometimes referred to in articles as 'Revised' is the deciding factor.

RSC

An open access publishing programme under RSC consortium licence

The programme continues in 2024 with no limit on the number of articles.

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.

The programme covers:

• RSC hybrid journals

The programme does not cover RSC titles published entirely in Gold Open Access format, such as:

• Chemical Science
• RSC Advances
• Nanoscale Advances
• RSC Chemical Biology
• Materials Advances
• Environmental Science: Atmospheres

The programme allows open publication without charge:

• under CC-BY licence
• an unlimited number of articles in the form of Open Access for WUT employees

In order to take part in the programme, the OA model must be selected in the form specifying the conditions of publication.

Emerald

An open access publishing programme under EMERALD consortium licence

The programme runs with a pool of 2 articles until the end of 2024.

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.

• journals from the Premier collection to which WUT subscribes.

The programme allows open publication without charge:

• under CC-BY licence

Articles will be included in the programme in order of acceptance for publication.

Authors who submit an article for review, should fill out an online form in the ScholarOne system, in which they should indicate their institution under 'primary affiliation' (only this primary affiliation is eligible for the Emerald programme), provide an email address in the domain of this institution and tick the selection 'Yes. I want to publish open access', as shown in the brochure. Once the article has been accepted for publication, Emerald will contact the author regarding the licence. If the article is eligible for the programme and the programme pool is not exhausted, Emerald will offer a CC-BY licence to publish open access at no cost to the author (a so-called ‘voucher’). If the article is not eligible or the pool is exhausted, Emerald will offer a choice: free publication in the subscription module (Emerald Copyright) or open publication at the author's expense. Authors taking part in the programme can also get help at any stage of publication in Emerald at This email address is being protected from spambots. You need JavaScript enabled to view it..

IoP

An open publishing programme under IOP consortium licence

The programme runs from 1 January 2024. with an unlimited pool for 2024 (update: 25.01.2024).

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.

The programme covers:

• hybrid and fully open access IOP journals and
• all types of publications

The programme allows open access publication without charge:

• under a CC-BY licence
• an unlimited number of articles accepted for publication in the current year
• the pool is not separated by institution and articles are included in the programme in the order in which they are accepted for publication.

The IOP identifies articles eligible for the programme based on the affiliation provided by the corresponding author in the form when submitting the manuscript to the journal and, once the article has been accepted for publication, sends information about the article to ICM. After verifying that the appropriate affiliation is given in the article, ICM confirms the article's inclusion in the programme. Under the new system introduced by IOP in 2021, the author fills in an additional form either during the review process or immediately after acceptance of the article. In this form, the author has the option to choose OA publication within the programme or with copyright. If the author opts out of OA publication or notifies the publisher that they wish to cover the costs from another source, the article is not included in the programme. Authors who do not receive a proposal for inclusion in the programme with their accepted article can submit to ICM at This email address is being protected from spambots. You need JavaScript enabled to view it. attaching the page(s) with the title, authors and affiliations from the accepted manuscript. Information about the programme is also available on the publisher's website.

Science

Science open access publishing programme under the national licence

The programme runs from 1 January 2024 with a new pool of 10 articles for 2024.

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.

The programme is an addition to the national licence for access to the Science journal for 2019-2021.

The Science journal operates on a subscription model only, with a separate Science Advances journal for open access publishing.

The national Science licence fee funded by the Ministry of Education and Science covers the cost of publishing up to 10 articles from Poland per year in the Science Advances journal. The offer is available to corresponding authors affiliated with Polish institutions covered by the Science licence who have indicated this affiliation on the title page of the article. The publisher himself identifies such articles, but corresponding authors whose articles have been accepted for publication may additionally contact the ICM at This email address is being protected from spambots. You need JavaScript enabled to view it. to take part of the programme.

Taylor & Francis

Open publishing programme under the T&F consortium licence

The programme has been closed as the entire pool of available articles has been used up. A resumption of the TF programme will be possible in Q1 2025 after the funding for 2025 has been granted by the Ministry of Science and Higher Education and a new contract with the publisher has been signed. (updated 16.12.2024).

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.

The programme covers all the hybrid (‘Open Select’) journals, see the July 2024 list (“Open Select” tab), including the most widely read journals, which are additionally listed under the High Impact tab. The current list of Open Select journals can be generated on the publisher’s website, where the ‘Open Select’ status and the Routlege and Taylor&Francis publishers must be ticked (our licence does not include journals with ‘Full open access’ status or Dove Press).

• the programme covers specific types of articles
• articles will be included in the programme in the order in which they are received for publication

Once the publishing programme is launched, the publisher's system will automatically qualify articles that are eligible for publication under the programme based on the affiliation provided by the corresponding author at the article submission stage, the journal title and the article type. This pre-qualification will take place as soon as the article is accepted for publication and, at this point, the system will also check whether the programme's article pool for the year is not exceeded and, in the case of an article in a High Impact journal, whether the article pool for that group for the year is not exceeded. If the article qualifies for the programme, the author will receive an email from the publisher informing them of this possibility and a second email with a link to the “Author Publishing Agreement” form, see presentation for authors. If the author indicates on the form that they wish to use the programme, the article will then be routed to an administrator at ICM who, in consultation with the participating institutions, will verify the author's affiliation and accept or reject the article to/from the programme. If the article is rejected, the publisher's system will ask the author to fill in the agreement form again and choose either open access publication at their own expense or in a subscription model.

Also available: general information for authors about publishing in Taylor&Francis journals on the publisher's website, a page with a description of the publication programmes under the transformation agreements in each country (a description of the Polish programme will be added after the new agreement is signed), contact for authors about articles (details to be clarified) This email address is being protected from spambots. You need JavaScript enabled to view it. and This email address is being protected from spambots. You need JavaScript enabled to view it..

Cambridge University Press

An open access publishing programme under CUP consortium licence

The pool of 30 articles provided for the consortium has been exhausted.

Authors eligible for the programme:

• A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.

The programme covers:

• 376 CUP open access and hybrid journals, but an author from a given institution is only entitled to publish for free in open access in journals from the collection to which the institution subscribes. The author can check this on a dedicated page on the publisher's server.

The programme allows open publication without charge:

• under a CC-BY licence
• of 30 articles for the entire consortium (including a maximum of 5 OA articles free of charge per institution).

The programme allows publication free of charge for authors of articles accepted for publication in the current year.

Corresponding authors who send an article for review should demonstrate their institutional affiliation, e.g. by providing their Orcid ID. The use of an institutional email is also recommended to facilitate identification of the author's institution. After the reviews and once the article has been accepted by the journal's editorial team, the author will receive an email with a link to the relevant journal's website, which contains the forms necessary to prepare the licence agreement. An author who wishes to publish an open access article should choose one of the two forms in the 'Open Access Articles' section and select the Creative Commons licence version. The choice of form depends on whether the copyright holder of the publication is the author(s) of the publication or their employer(s). Once the author has completed and submitted the form, the article is routed for publication approval within the programme by the coordinator, and once the process is complete, the author will receive an email confirming that the article will be published in open access. The whole process is described in details in "Step-by-step guide to publishing Open Access in Cambridge Journals".

IDUB Open Science

Applications for financial support in the 5th edition of the Open Science programme can be submitted from 3 January 2024 until the planned funding for the year is exhausted.

As part of the Open Science programme, financial support for the publication of scientific articles in the OA formula is offered in the ‘Excellence Initiative - Research University’ project. The beneficiaries of the programme can be employees and doctoral students of Warsaw University of Technology whose scientific output is taken into account in the evaluation of the scientific activity of the University.

Financial support is granted for the publication of articles in journals from the first two deciles according to the current CiteScore factor of the Scopus database. Lists of journals are made available on the IDUB project website.

Financial support is provided in an amount not exceeding PLN 20,000 gross as follows:

• 100% fee for publishing an article in a journal from the first decile - in the case of articles whose corresponding author or the majority of authors are affiliated to Warsaw University of Technology (max. PLN 20, 000);
• 100% fee for publishing an article in a journal from the second decile - for articles in international collaboration, where the corresponding author or the majority of the authors are affiliated to Warsaw University of Technology (max. PLN 20, 000);
• 75% fee for publishing an article in journals from the first or second decile in the case of articles in international collaboration majority of whose authors are not affiliated to Warsaw University of Technology (max. PLN 15, 000);
• 50% fee for publishing of an article in a journal from the second decile - in the case of articles whose corresponding author or the majority of authors are affiliated to Warsaw University of Technology (max. PLN 10, 000);
• proportionally to the percentage of authors affiliated to Warsaw University of Technology for publication in other cases.

The regulations of the Open Science programme and the application form are available on the Warsaw University of Technology - Research University website.

Frequently asked questions: